Contactless Event Check-In — QR Code Cards

Speed up event check-in 80% with QR code handouts. Automatic data capture, no typing, no lines.

The Check-In Problem

• Long lines (10+ min wait times)
• Manual data entry (slow, error-prone)
• 60% data accuracy (handwritten forms)
• Lost attendee info (paper forms get misplaced)
• No automation (manual follow-up)

QR Code Check-In Solution

How It Works

1. Pre-Event: Send QR check-in cards to registered attendees
2. At Event: Attendee scans QR code at entrance
3. Auto-Capture: Data flows to spreadsheet/CRM
4. Instant: 5 seconds per check-in (vs. 60+ seconds manual)

What Gets Captured

• Name, email, company (from registration)
• Check-in timestamp
• Session attendance (if multiple QR codes)
• Survey responses (optional post-scan questions)

Speed & Accuracy Benefits

Before (Manual Check-In)

• 60-90 seconds per attendee
• 60% data accuracy (handwriting issues)
• Staff: 1 person per 50 attendees/hour
• Lines: 10-15 min wait

After (QR Check-In)

• 5-10 seconds per attendee
• 95% data accuracy (digital only)
• Staff: 1 person per 300 attendees/hour
• Lines: <2 min wait

Result: 80% faster check-in, 6x staff efficiency

Automation Benefits

Instant Follow-Up

• Check-in triggers welcome email
• Add to CRM automatically
• Tag attendee segments (VIP, speaker, sponsor)

Real-Time Analytics

• Live attendance dashboard
• Session popularity tracking
• No-show rates

Post-Event

• Auto-send thank-you emails
• Survey distribution
• Certificate of attendance

How to Set Up QR Check-In

Step 1: Create Google Form

• Fields: Name, Email, Company (pre-filled from registration)
• Generate unique QR code per attendee

Step 2: Print QR Check-In Cards

• 3×4 inch cards with attendee name + unique QR code
• Mail to registered attendees or include in event packet

Step 3: Scan at Event

• Staff scans QR with phone/tablet
• Data auto-populates Google Sheets
• Attendee checked in (5 seconds)

Step 4: Automate Follow-Up

• Zapier integration (Google Sheets → Email/CRM)
• Trigger welcome email on check-in
• Add to mailing list

Materials

• Size: 3×4 inches (fits envelope, badge holder)
• Material: Gloss Poly BOPP (durable, premium)
• Variable Data: Unique QR code per attendee
• Printing: Full-color, double-sided available

Frequently Asked Questions

Q: Do attendees need an app?
A: No! QR codes scan with built-in phone camera (iOS/Android). No app download required.

Q: What if attendees forget their QR card?
A: Backup: Email QR code day before event. Staff can pull up on phone.

Q: Can we use QR check-in for multiple sessions?
A: Yes! Different QR codes for each session. Track attendance per session.

Q: Is this GDPR/privacy compliant?
A: Yes! Attendees consent during registration. Data stored securely (Google/CRM).

Q: Can you help us set up the system?
A: Yes! We provide free Google Forms template + setup guide. Professional setup available ($200).

Order QR Check-In Cards

Order QR Check-In Cards | Download free check-in template